All users must be registered to JHEP. Registration gives access to your personal pages for all the roles you play in the journal (author, referee, editor). There you can perform all the actions connected with the stages in the editorial procedure. Registration is easy and free of charge. To register you have to fill in the form on the JHEP home page with the following data:

• Username
• Password
• First Name
• Last Name
• E-mail
• Institution

You can sign in to JHEP either by using your JHEP username and password or via your ORCID account. If you sign in via your ORCID account, you will be requested to enter your JHEP username and password only the first time in order to correctly connect your ORCID and JHEP accounts.

If you are registered to JHEP but cannot remember your username and password, please do not register again, just click on "Forgot your username?"/"Forgot your password?" on the JHEP home page.

After signing in you can update your profile, change username and password and connect your JHEP account to your ORCID account by clicking on "modify my personal data".

ORCID iDs are 16-digit numbers which will usually be presented in the form of a web address that leads to the researcher's profile, for example http://orcid.org/0000-0002-8534-5985. They provide a persistent digital identifier that distinguishes you from every other researcher. Associating your ORCID iD to your JHEP profile helps JHEP to keep your personal records correctly updated for all the roles you play in the Journal (author, editor, referee, ...).

For information on the status of your submission please use the "WRITE TO EDITOR" or the "WRITE TO EDITORIAL OFFICE" buttons available at the bottom of the preprint page (this link will only be accessible from the JHEP home page once you have submitted your contribution as a corresponding author). Please ALWAYS use these tools instead of normal e-mail so that these messages may be saved in the database and associated to the document they refer to.

On your author pages you can find all your pending preprints divided into sections according to their status:

• Under review: your submissions that are still being considered for publication. Any revised preprint that you have sent following an editor's request can also be found here.
• To be revised (major revision): preprints that you have to revise and resubmit from your Author pages.
• To be revised (minor revision): preprints for which you have to make only a few modifications. The contribution will not be labeled as "revised" when it is published.
• To proofread: accepted preprints that have been typeset in the JHEP style, and must be proof-read by you before publication.
• Appeals against rejection: rejected preprints that you have asked the Journal to reconsider for publication.

Furthermore, in the top part of the page there are two navigation bars. The bottom one leads to all archived contributions, which are divided into

• Accepted: accepted preprints that have not (yet) been published
• Rejected: preprints that have not been accepted for publication
• Withdrawn: preprints withdrawn
• Not suitable: preprints considered as not suitable for the journal
• Published: published papers.

Authors take full responsibility for the content they submit for publication which must abide to the journal ethical standards. In particular authors have a responsibility to fully acknowledge the work of others, disclosing their sources clearly and thoroughly in the manuscript. Authors should also be aware of the possible shortcomings of AI generated material in this respect, and are thus required to declare and properly reference in detail the use of AI assisted technology in the preparation of the manuscript, either in the methods or acknowledgments section.

Title, Authors (first and family names), affiliations and e-mail addresses must be clearly indicated, we recommend the use of the ASCII character set in order to improve the compatibility with other systems.

You will need to provide an arXiv article id. This is necessary as JHEP articles are funded by the SCOAP3 consortium and thus need to be categorised and published accordingly if accepted.

The abstract should briefly summarize the content of the contribution and must fit in the first page.

Please avoid formulae and references in the title and abstract.

At the time of submission you must characterise your work with a number of keywords selected from the JHEP keyword list. Please indicate these keywords after the abstract.

If your article is authored by a collaboration, please do not insert the whole author list in the article metadata when submitting the paper, but just the Collaboration name. Moreover, please provide the Editorial office with the Collaboration logo and institutional email, if needed.

Please divide the text into sections. Write your work in standard, comprehensible English. If your native language is not English, please consider enlisting the help of an English-speaking colleague in preparing the text. Conciseness is strongly encouraged, but clarity and consistency are more important. Short and simple words and sentences are helpful for readers. Please keep jargon and acronyms to a minimum. The editors will consider whether the content is of sufficient scientific interest compared to the overall length and may recommend ways of shortening the text.

Tables and figures can be used to improve the information in the text. Tables and figures should be referenced in the text and always have a caption describing their contents. The minimum resolution requested for figures is 150 and the maximum one should not exceed 250 dpi. Vector images containing fonts must have the fonts embedded in the files.

If you include pictures or other material that has already been published elsewhere, please obtain permission from the copyright owner(s) before incorporating it in your article.

Particularly large tables and figures or other electronic supplementary material (animations, mathematica files, etc.) can be submitted as attachments to a preprint. It is possible to submit more than one attachment recursively, clicking on the "upload attachment" button after the successful submission of your preprint. For each work you wish to attach, please fill in the form and provide a title, a caption describing the content of the file and choose the category of file that you are attaching (Figure, Table, Video or, generically, Attachment).

To accommodate user downloads, please keep in mind that the file-size affects the download time.

Any supplementary material attached will be available to reviewers and, in case of acceptance, will not be typeset or transformed in any way. To ensure that editors, referees and readers may be able to view the files attached, authors are kindly requested to prepare them using standard formats.

If you wish to include material that has already been published elsewhere, please obtain permission from the copyright owner(s) before incorporating it in your article and make sure you fulfill any specific requirement of the license under which this material has been published.

Data files and computer codes cannot be meaningfully included in published papers as these can be extremely lengthy and therefore cumbersome. As a general rule, data files and computer codes should be stored in suitable repositories, possibly providing a DOI, and a citation to them should be included in the article submitted to JHEP.

JHEP uses the sequential numerical system for references in the text. The sequential numbers occur within square brackets, and the reference list at the end of the preprint lists the references in numerical order, not alphabetical.

Each item of the bibliography should cite one work only; articles on the same topic or different volumes of one book, should be referenced by separate bibliography items. Phrases introducing cited work (e.g. "See for example") should not be included within the reference in the bibliography but may be used as part of the text introducing the citation ("See for example [1,2,5,6]"). If you need to refer to a part of one reference (e.g. "See chapter N of..."), please do it inside the text, not in the bibliography ("See chapter N of [1]"). Should your bibliography not meet this requirement upon acceptance of your paper, it will have to be corrected during the typesetting stage, which might lead to a longer proofreading stage.

The information provided for each reference should be as complete as possible:

• articles: author(s), title, journal name, volume, year, page number, arxiv-number. Additional information (erratum, addendum) can be specified too. For example:

  M. Anselmino, A. Efremov and E. Leader, The theory and phenomenology of polarized deep inelastic scattering, Phys. Rept. 261 (1995) 1 [Erratum ibid 281 (1997) 399] [hep-ph/9501369]

  
  
• books: author(s), title, publisher and year. For example:

  R. Penrose and W. Rindler, Spinors and Space-time, Vol. 2: Spinor and twistor methods in space-time geometry, Cambridge University Press, Cambridge U.K. (1986), pg. 501

  
  
• technical report/note: author(s), title, report number. For example:

  CMS collaboration, Technical Design Report Vol. 1, CERN-LHCC-2006-001

  
  
• proceeding/talk: author(s), title, conference information, year. For example:

  HERMES collaboration, F.~Ellinghaus, DVCS at HERMES: Recent Results, in Proceedings of the Workshop on Exclusive Reactions at High Momentum Transfer, Jefferson Lab, Newport News, U.S.A., May 2007

  
  

JHEP strongly encourages citations to data files and similar supplementary material available in external repositories. Citations should follow the repository style (i.e, the “cite as” notice) and should include persistent identifiers such as DOIs wherever possible.
Correct citations allow for proper tracking, attribution and recognition apart from increasing discovery & further citations.

Your contribution can be one of the following:

1. a single .tex file
2. a file archive (.zip or .tar.gz)
   

   If your preprint includes more than one file, the files will have to be archived. In this case it is essential for the master file to be saved in the root (main) directory, while the other files may be included in subdirectories. Please note that if two or more source files have the same extension (i.e. "abc.tex" and "def.tex"), in making the submission you must specify the master file name together with the extension in the appropriate field, otherwise the submission will fail.

   The archive should contain only the files necessary for the compilation and the production of the pdf. Other files (cover letters, reply to referee reports, etc.) must not be included since the system would simply ignore them.

Manuscripts should be prepared in LaTeX preferably in one of the following ways:

• using the template available on Overleaf
• using the package jheppub package

We accept figures in the follwing formats: .ps, .eps and .jpg, .png, .pdf. During the compilation process we try to produce .pdf files. If your images are only in the .ps or .eps format then we first we produce a .dvi file and next we gnenerate a .pdf file from it. Otherwise the compilation produces a .pdf file directly.

If you use packages like feynmf that require the use of metafont please include the .pk, .tfm and .t1, .t2, ... files in your archive. Please include the .gls file if you use the glossaries package.

If the document consists of a stand-alone (La)TeX file this alone can be submitted as it is, without compressing it.

Preprints can be submitted only via the SISSA website by authors previously registered to JHEP . The person making the submission (corresponding author) must be one of the authors. To register to JHEP please read the instructions in the section General.

Submission to JHEP implies that:

• the author has obtained an arXiv id, the work described has not been published before (except in form of non-peer-reviewed material such as "preprints", theses, lectures, reports, etc. publicly posted on institutional or community repositories such as university and arXiv, and not subject to any copyright protection);
• it is not under consideration for publication, and will not be published, in any other refereed publication;
• its publication has been approved by all co-authors, if any, as well as - tacitly or explicitly - by the responsible authorities at the institution where the work was carried out;
• the author warrants that his/her contribution is original and that he/she has full power to make this grant;
• the paper will not be published if the open access and copyright transfer are not accepted.

The author, by accepting the terms and conditions, signs for and accepts responsibility for releasing this material on behalf of any and all co-authors.

In order to submit a new preprint please login to JHEP. There are two ways to submit a contribution after you have entered your paper arXiv id.

This facility only works for TeX/LaTeX files. To submit your contribution please take the following steps:

You are first requested to select the appropriate keywords to characterise your work. Please choose from 2 to 4 keywords for theoretical papers, only 1 keyword for experimental papers and no more than 2 for phenomenological papers. Make sure your selection is accurate because the keywords will be used to automatically identify the most suitable editor in charge for your submission. Requests for changing keywords after the submission has been completed will not be accepted.

After you have chosen the keywords, press the button "Submit" at the bottom of the page.

You can now check the metadata for your paper (they have been automatically downloaded from the arXiv) and indicate the .tex master file name together with the extension, if you archive includes more than one .tex files.

If some of the metadata need updating, please go back and start a submission through web upload (button "upload your file").

On the same page you are also reminded of the keywords you have chosen and can assign a value to each keyword to establish its relevance for the paper. The default value is [100], meaning that all keywords will be considered equally relevant.

Finally, on the same page you will also need to select the statement pertaining to data and code availability which applies to your article. If needed, later you will be able to update this statement using the button 'modify metadata' in the article status page. If the data and/or code are stored in a repository you will be asked to provide their DOI at the proofreading stage.

Then click on "submit". Please DO NOT double click. The system is processing your files. This can take up to a few minutes, depending on their size.

After completing the procedure, a submission report will be shown to you with the data of your contribution and the link where you can upload additional materials (the "upload attachment" button. For further information, see the section Supplementary material attached). If, on the other hand, the submission fails the report will inform you of the error(s) that have occurred. In particular if the (La)TeX compilation fails, please read the .log file, fix the error and start a submission through web upload (button "upload your file"). Should you be unable to solve the problem, please do contact the Editorial Office.

To prepare your files for submission, please read the section File preparation.

You are first requested to select the appropriate keywords to characterise your work. Please choose from 2 to 4 keywords for theoretical papers, only 1 keyword for experimental papers and no more than 2 for phenomenological papers. Make sure your selection is accurate because the keywords will be used to automatically identify the most suitable editor in charge for your submission. Requests for changing keywords after the submission has been completed will not be accepted.

After, press the button "Submit" at the bottom of the page.

Please check the metadata for your paper (they have been automatically downloaded from the arXiv) and edit them as necessary.

In "File to process" enter the file (tex, tar.gz or zip) containing your contribution. If more than one .tex file is included in your archive, please specify the master file name in the appropriate field; the extension must be included (e.g. myfile.tex).

On this page you will also need to select the statement pertaining to data and code availability which applies to your article. If needed, later you will be able to update this statement using the button 'modify metadata' in the article status page. If the data and/or code are stored in a repository you will be asked to provide their DOI at the proofreading stage.

On the same page you are also reminded of the keywords you have chosen and can assign a value to each keyword to establish its relevance for the paper. The default value is [100], meaning that all keywords will be considered equally relevant.

You can then click on "upload file". The system will take care of uploading the file(s) together with the full metadata. Please DO NOT double-click. The system is processing your files. This can take up to a few minutes, depending on their size.

After completing the procedure, a submission report will be shown to you with the data of your contribution and the link where you can upload additional materials (the "upload attachment" button. For further information, see the section Supplementary material attached). If, on the other hand, the submission fails the report will inform you of the error(s) that have occurred. In particular if the (La)TeX compilation fails, please read the .log file, fix the error on your computer and try again. Should you be unable to solve the problem, do contact the Editorial Office.

You will not be notified of the submission so please make sure that after you have submitted your paper you go to "My author pages (corresponding author)" from the JHEP home page. Click on the appropriate preprint number and scroll down the page. Please check all available data on your submission. Should you need to communicate with the editor or the editorial office, you will find the appropriate e-mail tool. You will be able to communicate with the editor-in-charge in this way at every stage of the editorial procedure.

JHEP strongly encourages posting data files and similar supplementary material to publicly-accessible, discipline-specific, community-recognised repositories that comply with the FAIR principles as much as possible.
In cases where a suitable discipline-specific resource does not exist, such files may be submitted to a generalist repository (for example, Zenodo), including any such repositories provided by universities, funders or institutions for their affiliated researchers.
Authors may also wish to explore repository registries such as FAIRsharing.org and re3data.org

Supplementary material should conform to the FAIR principles as much as possible.

Revised versions can be submitted only if requested by the editor, contributions must therefore be originally submitted in their final form.

Once accepted, major revisions will be labeled as "revised".

The revisions requested by the editor are listed in your author's page in "State of preprints" in the sections "To be revised (major revision)" and "To be revised (minor revision)" respectively.

Authors who have been asked to revise their preprints must attend to the requested modifications and provide a new version of their preprints within 90 days at most in case of major revision, 30 days in case of minor revision. If the revised version is not submitted by the deadline the original submission will be withdrawn and any revised version will have to be considered as a new submission.

The revised preprints must be uploaded from the preprint page by clicking "submit revision" or "submit minor revision". You can resubmit via the arXiv or by web upload.

Please note that revisions submitted to the arXiv do not automatically update preprints submitted to JHEP.

The cover letter with your reply to the referee report is mandatory and should clearly describe all the changes with respect to the previous version, explaining whether or not you have addressed the editor's requests. You will be asked to enter the cover letter in a text area during the upload procedure. Please make sure you save it in a file on your computer before uploading it should you need to repeat the procedure. Should you forget to enter the cover letter when resubmitting your paper, please connect to your JHEP Author pages and send it with the "write to editor" e-mail tool.

Please do not include the cover letter in the archive for your paper as it will be ignored by the system.

In case your cover letter needs to be written using LateX, in order to submit it please do the following:

1) connect to the preprint webpage and click on "submit revision"

2) in the text area for the cover letter write "the cover letter has been attached to the preprint as a pdf file"

3) complete the submission process

4) upload the pdf file of your cover letter using the tool available for the supplementary material ("upload attachment" button at the bottom of the page confirming the successful upload of your revised preprint).

Contributions are selected, processed and reviewed as fairly as possible, with no discrimination, by active scientists in the field. Authors of contributions that have been rejected can appeal and reply to the editor and referee(s). Authors can request to appeal a rejection decision within 12 months, after which any new version will usually be considered as a new submission. Appeals must be scientifically justified and not polemic. Please send your rebuttal letters by connecting to the preprint page and using the "write to editorial office" button. Second appeals are not considered unless there is a clear history of unfair treatment of the manuscript.

Although the identity of editors is anonymous, authors can communicate at all times with them through the appropriate "write to editor" button on their pages, or through the Editorial Office.

Errata and addenda submitted to JHEP should consist in few pages (usually no more than 1 or 2) and describe only what the error in/addition to the original paper was. They should not be the resubmission of the whole, corrected paper. Errata and addenda can be submitted to JHEP as stand-alone articles following the instructions below.
1) Click on "submit an erratum" or "submit an addendum" in JHEP and see the list of published articles with you as corresponding author.
2) Find the article in question and click on "submit erratum" or "submit addendum".
3) Continue the submission process (see instructions).

The file submitted should be as follows.

File format - TeX/LaTeX
Title - "Erratum: Title of the original paper" or "Addendum: Title of the original paper". Different titles will be corrected during the typesetting stage.
Abstract - it is the author's choice whether to include it or not in the file. In any case, abstracts will not be displayed on the published erratum/addendum's web page.
Keywords - They must not be included.
References - References to specific parts of the original article (equations, figures, tables, etc.) must be consistent with the numbering of its published version.

Please refer to the section File preparation if you need to submit an archive.

Errata and addenda are the only way to modify articles after publication. They are peer-reviewed, typeset and proofread before publication.

A preprint can be withdrawn during the review process by clicking on the relevant button or, if not available, upon request to the editorial office.

A coauthor is a registered user selected by the corresponding author that has access to the author pages without being able to view the correspondence relating to the paper or change the status of the paper.

If the person you wish to select as a coauthor is not already registered, please ask them to register by completing the appropriate form available on the home page of the Journal. Remember that registration is free (see General for further details).

Coauthors are encouraged to update their JHEP profile with their ORCID iD as a way to avoid cases of homonimy and incorrect attributions of published papers. In order to update their JHEP with their ORCID iD, coauthors can use the link "modify my personal pages", that is available on the JHEP home page after signing in.

Select Coauthors

After submission you can select your preprint's coauthors by clicking "Select Coauthor" at the bottom of the preprint web page.

Switch Corresponding Author

Once a coauthor has been selected it is also possible to change the corresponding author to one of the coauthors using the "Switch Corresponding Author" button.

With this operation, the existing corresponding author becomes a coauthor and the selected coauthor becomes the new corresponding author.

As soon as a new contribution is submitted to JHEP, a preprint number is assigned and the preprint appears in the section "Waiting for Editor's decision". The preprint number identifies your contribution throughout the editorial procedure, and is required for any correspondence with the JHEP editorial office.

Figure 1. The preprint number

To access the preprint web page of a particular document:

1. Login to the JHEP website at SISSA
2. Click on "my Author pages"
3. The preprints still in progress are in the "pending papers" page divided into sections according to their status.

The preprint web page for a particular preprint contains all the information about that preprint, except for confidential data (i.e., editor and referee names). The main actions that you can perform from the preprint web page are the following:

• check the status of the preprint and the progress of the editorial procedure
• download the preprint in the PDF format
• communicate with the editor and the editorial office
• read and download the report
• submit the revised version of the preprint, if requested by the editor.

After your contribution has been accepted for publication in JHEP, you are required to accept the Open-Access and Copyright terms (see relevant section ). After you have done so, your contribution is typeset and sent back to you for proof-reading.

At this stage you can

• view the typeset version of your document (in PDF format);
• proofread the document for mistakes or minor changes before publication. The only corrections acceptable at this stage are the following:
  • layout (i.e., wrong floating of figures or tables),
  • spelling mistakes in words or formulae,
  • wrong cross-references among formulae and text,
  • mistakes or updating in references The corrections must be suggested using the web form accessible with the button "send proofs", explaining where they occur in the document (page number, paragraph and line, or equation number) and specifying both the old (wrong) version and the correction. Please notice that if the corrections you request are not minor, the paper will be shown to the editor-in-charge for approval. If (s)he reckons that they affect the content significantly, you may be requested to submit a revised version of the preprint for which a new review process will begin. This will be listed in the "Pending revision after proofreading" section;
  • approve the document for publication (unless there is a request for information from the editorial office).

When you approve the document for publication, or after your requested corrections have been implemented, the document is sent for publication on the Springer website together with the ORCID iDs of their authors, if available, so as to ensure correct attribution of the published paper. Please note that if there is no feedback from the authors within 7 days from the first proof-reading notification, the document is considered suitable for publication as it stands. It will be stored in the "published" section of your JHEP author pages and will also be available on the Springer website.

At the time of publication, the paper will receive a definitive paper number (fig. 2).

Figure 2. Definitive paper number

Upon publication, authors' ORCID iDs are sent to the Springer website for publication, to ensure correct attribution of the published paper and to populate automatically their ORCID profile with the new publication. ORCID iDs may also be disseminated to abstracting and indexing services or central linking services such as CrossRef and its affiliates.

After an article has been accepted for publication, authors are requested to accept the Open Access and Copyright terms available here (link).

Only after the above have been accepted, will the article be typeset and sent back to the authors for proofreading. Delays in the acceptance of the terms will inevitably cause delays in the production and publication of the article.

In case the terms are rejected, the article will be archived and will not be published in JHEP.

As of 2014, JHEP articles are published on open access terms, with Creative Commons 4.0 license and the copyright is retained by the authors. Earlier articles may have been published on different terms. The Editorial Office will provide more detailed information upon request.

Papers published in JHEP are available from the Springer website.
Authors can access all versions of their JHEP papers at jhep.sissa.it --> "my Author pages" --> "Published". Regrettably, source files for the typeset and published version cannot be provided.