General Manuscript preparation General information Text and style Tables and figures Supplementary material attached Manuals and computer codes References File preparation TeX, LaTeX LaTeX tips Archive preparation (tar.gz) Submission F.A.Q. After Submission Coauthors Select Coauthor Switch Corresponding Author The preprint web page Proof-reading and publication Copyright statement Access to your paper

 General

 Manuscript preparation

General information

Title, Authors (first and family names), affiliations and e-mail addresses must be clearly indicated, we recommend the use of the ASCII character set in order to improve the compatibility with other systems.

You will need to provide an arXiv article id. This is necessary as JHEP articles are funded by the SCOAP3 consortium and thus need to be categorised and published accordingly if accepted.

The abstract should briefly summarize the content of the contribution and must fit in the first page.

Please avoid formulae and references in the title and abstract.

At the time of submission you must characterise your work with a number of keywords selected from the JHEP keyword list. Please indicate these keywords after the abstract.

If your article is authored by a collaboration, please do not insert the whole author list in the article metadata when submitting the paper, but just the Collaboration name. Moreover, please provide the Editorial office with the Collaboration logo and institutional email, if needed.

Text and style

Please divide the text into sections. Write your work in standard, comprehensible English. If your native language is not English, please consider enlisting the help of an English-speaking colleague in preparing the text. Conciseness is strongly encouraged, but clarity and consistency are more important. Short and simple words and sentences are helpful for readers. Please keep jargon and acronyms to a minimum. The editors will consider whether the content is of sufficient scientific interest compared to the overall length and may recommend ways of shortening the text.

Tables and figures

Tables and figures can be used to improve the information in the text. Tables and figures should be referenced in the text and always have a caption describing their contents. The minimum resolution requested for figures is 150 and the maximum one should not exceed 250 dpi. Vector images containing fonts must have the fonts embedded in the files.

If you include pictures or other material that has already been published elsewhere, please obtain permission from the copyright owner(s) before incorporating it in your article.

Supplementary material attached

Particularly large tables and figures or other electronic supplementary material (animations, mathematica files, etc.) can be submitted as attachments to a preprint. It is possible to submit more than one attachment recursively, clicking on the "upload attachment" button after the successful submission of your preprint. For each work you wish to attach, please fill in the form and provide a title, a caption describing the content of the file and choose the category of file that you are attaching (Figure, Table, Video or, generically, Attachment).

Any supplementary material attached will be available to reviewers and, in case of acceptance, will not be typeset or transformed in any way. To ensure that editors, referees and readers may be able to view the files attached, authors are kindly requested to prepare them using standard formats.

If you wish to include material that has already been published elsewhere, please obtain permission from the copyright owner(s) before incorporating it in your article and make sure you fulfill any specific requirement of the license under which this material has been published.

Manuals and computer codes

The full text of manuals and computer codes cannot be meaningfully included in published papers as these can be extremely lengthy and therefore cumbersome. As a general rule, manual and computer codes should be attached (see above section Supplementary material attached). Alternatively, papers should include a link to a website where the code or manual can be viewed or downloaded.

References

JHEP uses the sequential numerical system for references in the text. The sequential numbers occur within square brackets, and the reference list at the end of the preprint lists the references in numerical order, not alphabetical.

Each item of the bibliography should cite one work only; articles on the same topic or different volumes of one book, should be referenced by separate bibliography items. Phrases introducing cited work (e.g. "See for example") should not be included within the reference in the bibliography but may be used as part of the text introducing the citation ("See for example [1,2,5,6]"). If you need to refer to a part of one reference (e.g. "See chapter N of..."), please do it inside the text, not in the bibliography ("See chapter N of [1]"). Should your bibliography not meet this requirement upon acceptance of your paper, it will have to be corrected during the typesetting stage, which might lead to a longer proofreading stage.

The information provided for each reference should be as complete as possible:

• articles: author(s), title, journal name, volume, year, page number, arxiv-number. Additional information (erratum, addendum) can be specified too. For example:  M. Anselmino, A. Efremov and E. Leader, The theory and phenomenology of polarized deep inelastic scattering, Phys. Rept. 261 (1995) 1 [Erratum ibid 281 (1997) 399] [hep-ph/9501369]

• books: author(s), title, publisher and year. For example:  R. Penrose and W. Rindler, Spinors and Space-time, Vol. 2: Spinor and twistor methods in space-time geometry, Cambridge University Press, Cambridge U.K. (1986), pg. 501

• technical report/note: author(s), title, report number. For example:  CMS collaboration, Technical Design Report Vol. 1, CERN-LHCC-2006-001

• proceeding/talk: author(s), title, conference information, year. For example:  HERMES collaboration, F.~Ellinghaus, DVCS at HERMES: Recent Results, in Proceedings of the Workshop on Exclusive Reactions at High Momentum Transfer, Jefferson Lab, Newport News, U.S.A., May 2007

JHEP strongly encourages citations to data files and similar supplementary material available in external repositories. Citations should follow the repository style (i.e, the “cite as” notice) and should include persistent identifiers such as DOIs wherever possible.
Correct citations allow for proper tracking, attribution and recognition apart from increasing discovery & further citations.

Data/Software/Code Availability Statements should be included at the end of articles submitted to JHEP to improve their discoverability.

 File preparation

 TeX and LaTeX Your contribution can be one of the following: a single .tex file a file archive (.zip or .tar.gz) If your preprint includes more than one file, the files will have to be archived. In this case it is essential for the master file to be saved in the root (main) directory, while the other files may be included in subdirectories. Please note that if two or more source files have the same extension (i.e. "abc.tex" and "def.tex"), in making the submission you must specify the master file name together with the extension in the appropriate field, otherwise the submission will fail. The archive should contain only the files necessary for the compilation and the production of the pdf. Other files (cover letters, reply to referee reports, etc.) must not be included since the system would simply ignore them. Manuscripts should be preferably prepared in LaTeX using the jheppub package. Preprints preared with different styles are also accepted, but are inevitably processed more slowly after acceptance. In any case, you should try to use standard packages. Please see the next section for some general tips. Some frequently used macro packages, (i.e.: aastex, elsart, feynman, harvmac, lanlmac, j-phys, phyzzx and revtex), even if old and/or deprecated, are installed at the JHEP site, in addition to the standard TeX inputs. If you are using an unrecognised package, please include it in making the submission. Always consider that the submission can be completed only if your file compiles successfully on the JHEP server. If you have used BibTeX, you must include the .bbl file. The .bib file may also help. We accept figures in the follwing formats: .ps, .eps and .jpg, .png, .pdf. During the compilation process we try to produce .pdf files. If your images are only in the .ps or .eps format then we first we produce a .dvi file and next we gnenerate a .pdf file from it. Otherwise the compilation produces a .pdf file directly. If you use packages like feynmf that require the use of metafont please include the .pk, .tfm and .t1, .t2, ... files in your archive. Please include the .gls file if you use the glossaries package. If the document consists of a stand-alone (La)TeX file this alone can be submitted as it is, without compressing it. LaTeX tips We often see the same errors perpetrated by habit and copy-paste techniques. Here are some tips that we hope will help you to write better LaTeX. Please avoid common mistakes. A very nice and short document with such errors can be read with texdoc l2tabuen (or here). Please read it. Keep in mind that the typesetting issues that you encounter have probably already been solved by someone else. Look for existing solutions before reinventing the wheel (sub-equations, proofs environments, small inline matrices,...). If your search does not yield results, feel free to ask to any TeX user group. They are helpful and good. Also check out StackExchange. Please leave margins, font, styling of sections, captions, references alone (i.e. no "\caption{\small ...}" or "\section{\it ...}" etc.). Try to keep the preamble as simple and clean as possible: do not copy paste from other tex files huge macro lists that you do not use, that overwrite already existing commands and that redefine the same thing multiple times. The same goes for packages: do not load packages that you do not use. Especially, do not use obsolete packages (if in doubt, comment the \usepackage and see what happens). Do not use \def. Do not use \def. The above is not an error, it's a repetition: do not use \def! Be aware that certain command have arguments, but other are switches: they change something but do not have arguments (e.g. do not confuse \textbf{} with {\bfseries}). See the last tip. You must know these packages: amsmath, hyperref, graphicx. Please read the compilation log. Certains LaTeX IDE/editors may hide it. Read the warnings but especially the errors. "Encoding" is a complex subject. If in doubt, stick to us-ascii or utf-8. Read the Manual. If all else fails, please read some documentation on TeX/LaTeX. The very minimum should be A short introduction to LaTeX2e. Other good starting points might be wikipedia and overleaf documentation. Archive preparation (.tar.gz) Put all the files that make up your article (as explained above, please do not include any cover letter) in a folder. The folder is called paper in our example. To create a .tar.gz file issue these commands from a terminal: $cd paper/$ tar -cvzf article.tar.gz * You will find the file article.tar.gz inside the folder.

 Submission

 After submission

 Coauthors
 A coauthor is a registered user selected by the corresponding author that has access to the author pages without being able to view the correspondence relating to the paper or change the status of the paper. If the person you wish to select as a coauthor is not already registered, please ask them to register by completing the appropriate form available on the home page of the Journal. Remember that registration is free (see General for further details). Coauthors are encouraged to update their JHEP profile with their ORCID iD as a way to avoid cases of homonimy and incorrect attributions of published papers. In order to update their JHEP with their ORCID iD, coauthors can use the link "modify my personal pages", that is available on the JHEP home page after signing in. Select Coauthors After submission you can select your preprint's coauthors by clicking "Select Coauthor" at the bottom of the preprint web page. Switch Corresponding Author Once a coauthor has been selected it is also possible to change the corresponding author to one of the coauthors using the "Switch Corresponding Author" button. With this operation, the existing corresponding author becomes a coauthor and the selected coauthor becomes the new corresponding author.

 The preprint web page

 As soon as a new contribution is submitted to JHEP, a preprint number is assigned and the preprint appears in the section "Waiting for Editor's decision". The preprint number identifies your contribution throughout the editorial procedure, and is required for any correspondence with the JHEP editorial office. Figure 1. The preprint number To access the preprint web page of a particular document: Login to the JHEP website at SISSA Click on "my Author pages" The preprints still in progress are in the "pending papers" page divided into sections according to their status. The preprint web page for a particular preprint contains all the information about that preprint, except for confidential data (i.e., editor and referee names). The main actions that you can perform from the preprint web page are the following: check the status of the preprint and the progress of the editorial procedure download the preprint in the PDF format communicate with the editor and the editorial office read and download the report submit the revised version of the preprint, if requested by the editor.